Business Forms
    Advanced Power and Energy Program

    Outgoing Shipping Label Requests


    1. Send an email to Michelle Mendez (mkm@apep.uci.edu) with the shipping information table (see below)
         a)  If shipment is urgent, please indicate this in the email subject line
    2. The APEP Purchasing Team will generate a shipping quote and email to your PI for approval, CCing you
    3. Once your PI approves, your request will be forwarded to APEP Fiscal Officer for funding verification
    4. Once APEP Fiscal Officer verifies funding, Purchasing Team will generate a shipping label and email the label to you
    5. You will affix the provided shipping label to your package and drop off at any FedEx location (FedEx UTC is closest to campus)

      6. Shipping information table:

      The requestor (you) must fill in rows 1-8 before emailing to APEP Purchasing Team
      1. Destination attention to contact
          name/company name
      2. Destination address  
      3. Destination phone number
      4. Packaged dimensions in inches (L x W x H)
      5. Packaged dimensions in lbs.
      6. Value of contents for insurance purposes (insuring shipments costs more and the higher the dollar amount to insure the higher the shipping charges will be)
      7. Ideal date of delivery (any rush?)?
      8. Justification:
          a) Commodity description - what are we         shipping (in layman's terms)?
          b) Include a clear business purpose for         your shipment
      9. If this is an international shipment, the following information is needed for customs information:
          a) Quantity
          b) Country of manufacture

       
      10. Shipping Quote (provided by Purchasing Team)

       
      11. *Account/Project (provided by PI)